Recently, I took the advice of David Allen, writer of Getting Things Done, and I sat down to write a list of all the “stuff” that has been wondering around in my mind. The stuff list includes every open loop in my mind, meaning anything left undone, not thought through, things I’m still waiting on (like a phone call), etc. At the end of it all, I’ve been amazed at the shear number of things that I have still open in my mind. I have 5 pages in a word document… 5 pages!
David Allen explains that each unfinished task, ranging thought, or action we’re waiting on increases our stress level. He says that the problem is not “information overload” as many would suggest. If that were the case, he says, we’d explode when we walked into a library! On the contrary, Allen claims that the problem is not the information, but the “potential possibilities” that cause stress, because these are the things we haven’t been able to store away in a place that we can trust.
The only place we organize that we can trust is our calendar, according to Allen. It’s the only thing we use that shows us what to do and when. But our mind, the more typical storage place, is unable to do that. We don’t remember to put new batteries in our flashlight until our power’s out and it’s too late. Without a list of things to get at the grocery store, we forget the bread even when that was the most important item. It’s because the brain is not a storage space, as many suggest. It’s merely what deals with the thoughts that are not presently in storage.
Therefore, we need to create a system that stores our thoughts for us, a system that we can trust, one that reminds us what to do when, and that is easily updatable and efficient. I would suggest that David Allen’s book is probably the most useful resource of any I have encountered. However, if you can’t buy the book right now, I have found these resources very helpful: